Qsolve - Small to Medium Sized Businesses

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Sml-Med Businesses

Small to Medium Sized Businesses

The SME Accounts Payable Automation is a solution designed specifically for small to medium sized businesses in the Australian and New Zealand marketplace. It helps you to quickly and easily refocus your staff on exception accounting instead of doing the tedious and slow data entry and paper chase game.

Our Accounts Payable Automation solution helps eliminate error-prone manual data entry by automatically scanning inbound paperwork and intelligently extract and integrate critical data from inbound documents with your business applications.

APA archives the documents in an electronic repository. Documents are then at the fingertips of your staff , which means re-faxing, resending, or reprinting can be done in seconds, from the desktop. This same secure repository can provide information "on demand" to suppliers to free up accounts staff from constant interruptions.

A complete system

Providing improved compliance, improved productivity and enabling businesses to reduce costs through more efficient and digitised document handling and management. This solution provides you with the flexibility to deal with suppliers in a cost efficient manner.

Intelligent Capture and Store

Scanned, email (attachments) and fax image capture using industry leading Optical and Intelligent Character Recognition (OCR / ICR) to translate text into data, reducing keystroke errors and improving document throughput.
Multiple Text Data inputs such as XML, CSV and PDF integrate easily into the system.
Document Image Library for storage, retrieval and supplier self-service.

Validate and Transform

Once data has been gathered, it is validated using supplier and purchase order details in the core business application. Approved data is then processed in the business application.

Automate Exception Process

Invalidated data is held in a temporary file and an audit report is generated to allow payables staff to identify and correct the error before re-validating and integrating into the business application.

Integrate with JD Edwards

Full data and document integration with the JD Edwards database. Invoice data is processed seamlessly and the image documents are available on demand via a simple hyperlink (for both World and EnterpriseOne).

Image Retention

Documents are converted to PDF’s which can be stored on secure directories on the network. click here for Accounts Payable Automation diagram

Benefits

Here's a quick list of the top 10 benefits you can expect to receive when you automate your AP area with Qsolve's Account's Payable Automation solution:

Regain control of your cash-flow - improve cash-flow predictability
Take advantage of payment discounts – keep more money in your pocket
Ensure payments are made on time so embarrassing late penalties or credit holds never happen again
Quickly and easily identify errors on inbound invoices, such as product code, unit of measure, pricing, etc.
Improve the visibility of your payables liability - get an up to the minute report on what you owe and to whom
Retrieve the original document image without leaving JDE (or your desk!), then fax or email it as required from the desktop
Improve your corporate governance quality with standardised and documented AP processes and procedures
Stop spending dead money on paper archiving costs
Never loose an invoice again – eliminate double handling for everyone
Leverage your ERP investment

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